ARE Project Management (PjM) Practice Exam

Which action should be taken if there is an actual capacity shortage?

1. Adjust operational schedules accordingly

2. Keep members aware of actual capacity shortages

3. Inform stakeholders of forecasted capacities

4. Consult external agencies for support

The correct answer is: Keep members aware of actual capacity shortages

In the situation of an actual capacity shortage, keeping team members informed about the situation is critical. Ensuring that everyone is aware of the limitations allows for greater transparency, enhances communication, and fosters a more collaborative approach to finding solutions. When team members understand the current capacity constraints, they can adjust their expectations, prioritize tasks, and work together to mitigate the impact of the shortage. While other options may seem relevant in different contexts—such as adjusting schedules or seeking external support—these actions depend heavily on the team's understanding of the issue at hand. Without awareness among team members, efforts to adapt schedules or secure additional resources may be less effective. Empowering the team with knowledge of the capacity shortage cultivates a proactive mindset, enabling everyone to contribute to problem-solving and resource management strategies.